Privacy policy

Terms and Conditions on Data Protection

The additional Application Terms of Use apply when using the MedLex Website. The protection of your personal data is of paramount priority to MedLex. In these terms and conditions on data protection MedLex would like to inform you about how MedLex treats your personal data and how you can exchange this data with other users of the MedLex Website.

These terms and conditions supplement the General Terms and Conditions for using MedLex.

1. Basic Principles of MedLex for handling your Personal Data

MedLex strictly adheres to the following basic principles in the protection of your Personal Data:

2. Definitions

The following terms used in these Terms and Conditions on Data Protection shall have the following meanings:

3. What does MedLex know about you, what do you give MedLex and MedLex Members permission to do, and what happens with your Personal Data?

3.1 Registration Data

In order for the MedLex Services to function, MedLex needs to collect and process certain elements of your Personal Data in the course of the registration process. First of all, this consists of the following data:

Your password is never visible to any MedLex Member at any time. MedLex shall never disclose or pass your password on to any third party.

Furthermore, you will need to fill out certain mandatory fields in the course of the registration process, such as:

The following Personal Data from these mandatory fields is accessible to other MedLex Members without any restrictions:

3.2 Voluntary Data

If you wish, you may provide additional information about yourself apart from the mandatory data on a voluntary basis (hereinafter referred to as "Voluntary Data"), to allow other MedLex Members to get to know you better and possibly encourage them to choose you as an appropriate business contact. At the moment, you are able to choose from the following Voluntary Data, for example: your education, companies you have previously worked for, what you have to offer to other MedLex Members, what you are looking for from other MedLex Members, etc. You may also upload a photograph of yourself, if you wish.

The Voluntary Data you choose to provide to MedLex is accessible to all other MedLex Members, unless the data is particularly identified. With regard to such particularly identified data you may choose in each individual case if the data shall be displayed to a specific other MedLex Member.

You can revoke Voluntary Data at any time by deleting the data in question from your profile.

3.3 Visibility of your Profile to Non-Members of MedLex

Under "Privacy" you can set the level of your privacy at any time. This means that you decide whether to increase your level of privacy or opt in favour of more visibility online, enabling more exposure of your profile for potential business partners. When you register, your default privacy settings rather promote the spirit of communication. The data contained in your profile is not visible to non-members of MedLex and traceable by search engines on the Internet. This, however, does not include personal contact details such as email addresses or phone numbers.

4. Newsletter, weekly Status emails

MedLex regularly sends out newsletters or weekly status emails (collectively hereinafter referred to as the "newsletter(s)") to all MedLex Members. In these newsletters MedLex may inform you, among other things, about new features on MedLex, about your events in the upcoming week, and MedLex may also provide you with specific personal statistics from the respective past calendar week (i.e. the number of hits on your Profile, whether you have new private messages, etc.).

You may choose to unsubscribe from the newsletter at any time by sending an email to the link provided at the end of each newsletter.

5. Log files

Each time you access the MedLex Website, MedLex will save the following data in a log file (the so called "server log"):

This log file will be stored by MedLex in the standardized "combined" log file format for the Apache web server. MedLex will not store your IP address once you leave the MedLex Website. Except for legislation regarding the storage of data, Users’ IP addresses will be deleted or anonymized once they end their session on the MedLex Website. Anonymization means that IP addresses are modified in such a way that specific personal and/or factual information cannot be attributed to a certain identified or identifiable person or can only be attributed by deploying a disproportionately large amount of time, effort and cost.

MedLex uses the data from this log file in anonymous form without reference to your person for statistical purposes. In doing so, MedLex may analyze on which days and at which time the MedLex Website are particularly frequented and how much data volume is created on the MedLex Website. Furthermore, by using the log file, MedLex can identify defects on the MedLex Website, such as defective hyperlinks or program defects, and thus continually improve the quality of the MedLex Website. MedLex does not attribute the website demands stored in the log file to specific individual users. However, MedLex reserves the right to review the log files if MedLex has reasonable cause to believe that the member is using the MedLex Website in breach of contractual agreements or the applicable legislation. In doing this, MedLex is protecting other MedLex Members, the safety of these Members’ data, as well as the MedLex Website.

6. Cookies

"Cookies" are small files that enable us to store specific information related to you, the User, on your PC or other end device while using the MedLex Website. Cookies help to analyze usage frequency, the number of people who use our website, and to tailor our service offering to your needs.

After you have logged in to the MedLex Website with your username and password, so-called "session cookies" are used in order to identify you during the course of your session. Upon the termination of your session, the session cookie will be automatically deleted. You can save session cookies on your computer to enable automatic login for subsequent sessions by activating the function: "Login automatically on this computer". Session cookies will then store parts of your login data in encrypted form. If you select automatic login, please be aware that this will then only be possible on the same computer on which the cookie was first saved, i.e. an automatic login on two (2) different computers is not possible.

You can edit the settings of your browser to prevent cookies from being stored, to limit the storage of cookies to certain websites, or such that your browser informs you every time a cookie is sent. You can also delete cookies from your PC’s hard drive at any time. However, please note that you will not be able to take advantage of the MedLex Website if session cookies are deactivated.